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To safeguard the use and disposition of the Municipal Government Assets and to determine its liabilities from claims, pre-audit is undertaken by the Municipal Accountant to determine that all the necessary supporting documents of the vouchers/claims are submitted.

Office:

Municipal Accounting Office

Classification:

Simple

Type of Transaction:

G2G – Government-to-Government

Who may avail:

All employees of the LGU

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

1. Field/ Activity Current Expenses (COE)

 

2. Travelling Allowances

- Approved Travel Order

- Duly approved Itinerary of Travel

Office of the Municipal Mayor

3. Disbursement Voucher

 

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1. Submit the Disbursement Voucher and the supporting documents to the Office of the Municipal Accounting Office for pre-audit

1.1. Evaluates and reviews submitted documents

None

5 minutes

Municipal Accountant

Municipal Accounting Office

1.2. Signs the voucher as to completeness of supporting documents

None

2 minute

Municipal Accountant

Municipal Accounting Office

2. Submit the pre-audited voucher to the Treasurer’s Office for signing as to availability of funds

2. Signs the voucher as to availability of funds

None

2 minutes

Municipal Treasurer

Municipal Treasury Office

3. Secure the approval and signature of the Municipal Mayor

3. Approves the voucher/ cash advance

None

5 minutes

Municipal Mayor

Office of the Municipal Mayor

4. Return the approved/ signed voucher together with supporting documents to the Office of the Municipal Treasurer for checking

4.1. Prepares the check

None

5 minutes

Revenue Collection Officer

Municipal Treasury Office

4.2. Signs the Check

None

5 minutes

Municipal Treasurer

Office of the Municipal Treasurer

 

4.3. Signs the check

None

5 minutes

Municipal Mayor

OMM

5. Return the approved

     

 

TOTAL:

None

15 minutes

 

             

 

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