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            To safeguard the use and disposition of the municipal government assits and to determine its liabilities from cliam. Pre-audit is undertaken by the municipal accountant to check if all necessary supporting documents of vouchers/claims are submitted or complied with.

Office:

Municipal Accounting Office

Classification:

Simple

Type of Transaction:

G2G – Government-to-Government

Who may avail:

All employees of the LGU

CHECKLIST OF REQUIREMENTS

WHERE TO SECURE

a.    Approved Obligation Request

 

b.    Approved Purchased Request

 

c.     BAC Recommendation

 

d.    Accomplished Canvass / Bid

 

e.    Approved Purchased Order

 

f.      Accomplished Acceptance / Inspection

 

g.    Other supporting documents that the COA requires for Pre-Audit like attendance sheet, minutes, etc.

 

CLIENT STEPS

AGENCY ACTIONS

FEES TO BE PAID

PROCESSING TIME

PERSON RESPONSIBLE

1.    Submit supporting documents for pre-audit

Process Income tax withheld certificate and issue to the client

None

10 minutes

Municipal Accountant

Municipal Accounting Office

2.    Wait for the processing and release of pre-audit disbursements voucher and forward to the treasury

a.  Signs Box A of the voucher and forward to the Treasury Office

NOTE : Response time is reckon from the time complete and valid supporting documents are submitted. It does include the waiting time which may vary depending on the number of DVs that needs to be processed

None

3 minutes

 

 

b.  Sign the Box B of the disbursement voucher and forward to the Mayor/ Vice Mayor

 

2 minutes

Sylvia C. Chakiwag

Municipal Treasurer

 

c.   Sign Box C of the disbursement voucher and forward to the Treasury for check preparation.

 

2 minutes

Municipal Mayor / Municipal Vice Mayor

 

d.  Prepare and sign check then forward to Mayor / Vice Mayor for countersigning of check then forward to Accounting Office

None

5 minutes

Municipal Treasurer

 

e.  Countersigns check and forward to accounting office

 

3 minutes

Municipal Mayor / Municipal Vice Mayor

 

f.    Prepare accountant’s advice of local check and bring it to LBP. Return disbursement voucher

 

5 minutes

 

TOTAL:

None

20 minutes

 

OUR LOCATION